2009 Western Regional Conference FAQ's

What are the dates of the 2009 Western Regional Conference? 
Where will the Conference be held?

September 22-25, 2009

Hilton Seattle
1301 6th Avenue
Seattle, Washington 98101-2304
Telephone:  206-624-0500


Can I register online for my hotel reservation at the Hilton Seattle Hotel?
Yes, you can register online by clicking on the hotel link below.

    Register for Hotel Reservations Now


How can I pre-register for the Western Regional? 
RIMS has made it very easy for you to register directly from your computer by going online to the RIMS Western Regional Website at wrc.RIMS.org


What does my full Conference registration pass include?
   •Welcome Reception, Networking and Golf Awards Hosted by Chapter/Sponsors of Golf-Tuesday Evening
   •Breakfast Wednesday through Friday
   •Lunch Wednesday and Thursday
   •Sessions Wednesday through Friday
   •Wednesday Evening Cocktail & Dinner Reception
   •Thursday Evening Cocktail Reception at Pike Place Brewery


What does my One Day Registration Include?
   •Welcome Reception, Networking and Golf Awards Hosted by Chapter/Sponsors of Golf-Tuesday Evening
   •Breakfast for the day registered
   •Lunch for the day registered
   •If registered for Wednesday One Day Pass, please note this does not include the Wednesday Evening Pass. 
Please Note:  The Wednesday Evening Pass is for a Hosted coctail Reception and Evening Dinner at Fare Start.  This is an additional fee.  Please check the registration fee table for appropriate prices. 


Can I register for a Friday Registration Pass?
If you are interested in Attending the Western Regional Conference for Friday Only, please contact Van Vong at van.h.vong@marsh.com or Michael Mooney at michael.mooney@expeditors.com


Do I have to pre-register for sessions?
Due to meeting room space restrictions, RIMS requests you register in advance for breakfasts, sessions, luncheons, and events you wish to attend.  This will allow RIMS to assign each session to a room of the appropriate size for that group.


How can I pay for my registration?
For the Western Regional Conference, Pay Pal will be used for all registration payments.  Credit cards accepted by Pay Pal will be Visa, MasterCard, American Express, and Discover.


What is the final cut-off date?
The final cut-off date is Sunday, September 13, 2009.  After September 13, 2009, you may register onsite at the Hilton Seattle Hotel.


If I miss pre-registration am I too late to register?
No, It's not too late.  You can register onsite at the Hilton Seattle Hotel beginning on Tuesday, September 22, 2009.  Registration will be held in the main Fourier of the Hilton Hotel. It will be open on Tuesday from 4:00 PM to 7:00 PM and will open each morning at 7:00 AM. 


How can I change badge or session information for a registered attendee?
If you have a change to your badge or wish to change a session, please contact JoAnn LoRe, RIMS Records Associate, by phone at 212-655-6038 or e-mail JoAnn at jlore@rims.org or Donna Pilato, Records Management Manager, at 212-655-6035 or e-mail Donna at dpilato@rims.org.


What is the Cancellation policy?  Is there a Cancellation cut-off date?  Is there a fee to Cancel?
Requests for refunds/cancellations, or downgrades must be made by Tuesday, September 8, 2009.  All requests will be subject to a $75 administrative fee.  Cancellations received after Tuesday, September 8, 2009 will not receive a refund, credit or price adjustment.  Requests for refund made by Tuesday, September 8, 2009 will be issued 60 days following the Conference.  If you need to cancel, please contact JoAnn LoRe, RIMS Records Associate, by phone at 212-655-6038 or e-mail JoAnn at jlore@rims.org or Donna Pilato, Records Management Manager, at 212-655-6035 or e-mail Donna at dpilato@rims.org.


What is the Substitution policy?  Is there a Substitution cut-off date?  Is there a fee to substitute?
Requests to substitute or transfer your registration must be made by Tuesday, September 8, 2009 .  Requests to substitute or transfer your registration after Tuesday, September 8, 2009 must be made in writing on corporate stationary and be presented at the on-site attendee help desk.  All substitutions are subject to a $75 administrative fee, plus any additional fees due to difference in the member type. e.g. transferring a member registration to a non-member registration.


What are the On-Site Registration hours?
   •Tuesday, September 22, 2009, 5:00 PM - 6:30 PM
   •Wednesday, September 23, 2009, 7:00 AM - 9:00 AM
   •Thursday, September 24, 2009,  7:00 AM - 9:00 AM
  
If you arrive after the registration hours on Wednesday and Thursday, please look for Michael Mooney, Expeditors International of Washington, Inc., or Van Vong, Marsh, in the Registration Area for assistance.

On Friday, September 25, 2009 - Please see Van Vong, Marsh, in the Registration Area for assistance with Registration materials.


How will I get my badge?  Will it be mailed to me?
No, your badge will not be mailed to you.  You must come to the Attendee Help Desk at the Hilton Seattle Hotel during registration hours to pick up your badge and conference materials.  You will need to have a photo ID with you to pick up your badge.


If I have any problems with online registration or need to find out what registration category I need to check, who can I contact?
You can send an email to ConfAdmin@RIMS.org or Contact Donna Pilato at 212-655-6035, email dpilato@RIMS.org or JoAnn LoRe at 212-655-6038, email jlore@RIMS.org


If I have any hotel changes I need to make, who should I call?
Call the Hilton Seattle Hotel, hotel reservations directly at 206-624-0500


Are there Exhibitors?
No.  There are no Exhibitors.  The Western Regional Conference does have sponsors for the Golf Tournament held on September 22, 2009.  If interested, please contact michael.mooney@expeditors.com

Who can I contact to get information on Sponsorships for the RIMS Western Regional Conference?
If you would like to sponsor an event or have any questions regarding sponsorship opportunities at the RIMS 2009 Western Regional Conference, please contact Michael Mooney, Expeditors International, by telephone +1 (206) 674-3400 or e-mail at michael.mooney@expeditors.com.


I have registered for the Golf Tournament and I would like to submit the names of the individuals I would like to be paired with, who do I contact with this information?
Please contact Nathan Mallory, Marsh, Inc., by telephone +1 (206) 214-3085 or e-mail Nathan at Nathan.Mallory@marsh.com

Will there be transportation to the Golf Tournament?
Yes, There will be a shuttle that will leave from the front of the hotel.


What is the Regional Conference Dress Code?
Attire at the conference is business casual.  Meeting room temperatures do vary.  The hotel will do their best to make the meeting rooms as comfortable as possible, but please be sure to bring along a sweater just in case. 

Who will be there?
Risk Managers, Insurance Professionals, CEO’s Treasurers, Brokers, Insurers....AND YOU!!!